Rules

Regulations for Accesing BUW Collections

Annex No. 2 to the Regulations of the Library and Information System of the University of Warsaw

Regulations for Accesing BUW Collections

Chapter I
General provisions
§ 1

1. These Regulations define the rules for accessing the collections and services at BUW.
2. BUW collections, information system and facilities are public goods. Detailed information defining the rules and how to access the collections and services are available to the public.
3. Accessing Library collections and services is free. However, the user pays charges for services specified in the “Price list for services at the University of Warsaw Library (BUW)”.
4. Terms of accessing electronic resources are determined by the terms of the license and BUW internal rules.
5. Rules for accessing the collections available at the University of Warsaw Library which do not constitute property of the Library may be determined by separate provisions.

Chapter II
Eligibility to access the collections
§ 2

1. The collections of the University of Warsaw Library are available to holders of valid library cards, who are required to present them each time they enter BUW, as well as on every BUW employee’s or security officer’s request.
2. In these Regulations, a library card is:
a) for UW students – an Electronic Student Card (ELS) after it is registered in the computerised library system or other document specified in the internal rules of BUW;
b) for UW doctoral students and UW employees – an Electronic PhD Student ID (ELD) and an Electronic Employee ID (ELP) respectively after it is registered in the computerised library system, a library card issued by BUW upon presentation of an identity document or other document specified in the internal rules of BUW;
c) for UW graduates – an Electronic Alumni Card (ELA) after it is registered in the computerised library system or other document specified in the internal rules of BUW;
d) for users from institutions with which UW has signed relevant agreements – a document specified in these agreements;
e) for other users – a library card issued by BUW or other document specified by BUW Director upon presentation of an identity document or documents or other document specified in the internal rules of BUW.
3. The right to access the collections and services of BUW shall be acquired upon receipt of a library card or registration of an ELS, ELD, ELP, ELA or other document in the computerised library system for all interested persons who fulfil the following conditions:
a) are at least 18 years of age;
b) accept the provisions of these Regulations.
4. The library cards listed in (2) shall provide the following entitlements:
a) to use the collections on site;
b) to use the collections on site, as well as to borrow them outside BUW.
5. Entitlemens arising from the possession of a library card are not transferable. BUW shall not be held responsible for the use of a library card by any third party until the owner blocks the library card. Authorisation for another person may be issued on a special form only in exceptional cases (e.g. illness, disability, other unforeseen occasions) and for a specified period not exceeding six months.
6. The user has the right to have one library card.
7. The card referred to in (4) (b) may be given to:
a) all UW employees, including the retired,
b) students and doctoral students of all types of studies at the University of Warsaw and post-graduate students,
c) visiting professors at UW,
d) members of the UW Alumni Club after they meet the conditions set by the UW Alumni Club in consultation with the University of Warsaw Library,
e) professors and persons with a post-doctoral degree from outside UW upon presentation of an identity card issued in Poland,
f) users of the institutions with which UW has signed relevant agreements,
g) libraries of UW academic units,
h) other libraries and institutions with the approval of the head of the Circulation Department.
8. The card referred to in (4) (b) may, after paying a financial deposit, be given to: research and teaching staff employed at the UW for a specified period on the basis of civil law contracts and, with the approval of the Head of the Circulation Department or an authorised employee, extramural doctoral students who are affiliated with UW via a thesis advisor, upon presentation of a recommendation from them. A deposit account is valid for one year. The return of the deposit, less fees for administering the account, shall take place after settlement of obligations towards the Library. The deposit and account fees are determined by the “Price List for services at the University of Warsaw Library”. The deposit sum is recognized against an outstanding fee in full, if the fee for an overdue item exceeds the sum of the deposit paid.
9. The Director of the University of Warsaw Library has the right to decide if a card referred to in (4) (b) may be given in other cases.
10. Library cards are issued for a specified period and are subject to prolongation. Prolongation is possible only if there are no overdue items or outstanding fees on the user’s account towards the libraries of the UW library and information system.

Chapter III
Access to collections
§ 3

1. BUW collections are available in accordance with entitlements referred to in Article 2 (4) to users:
a) on site,
b) by lending outside the Library,
c) through interlibrary loan,
d) via computer network in the case of electronic resources.
2. The rules for borrowing electronic book (e-book) readers in BUW are specified in the appendix to the Regulations for accessing BUW collections, constituting their integral part.
3. Upon registration of a loan and return of library materials the user shall check their library account and report any remarks within five working days.
4. Independent researchers are served first.
5. BUW makes secondary documents (copies) from their own collections, the libraries of UW academic units, and in justified cases also of works obtained via interlibrary loan. Additionally, BUW provides its users with self-service copiers and printers. A BUW employee has the right to refuse consent to copy certain library materials (19th-century collections, damaged, etc.).
6. In the creation of secondary documents, the provisions of copyright law shall apply.
7. Accessing library collections through the Circulation Desk and Interlibrary Loan, as well as in the Main Reading Room and in the reading rooms of special collections is possible only if the user has no obligations towards any library of the UW library and information system.

On-site access
§ 4
1. BUW collections may be used in reading rooms, staff rooms, the Open Stacks area and in individual work booths and group work rooms.
2. The usage of reading rooms, staff rooms, reading rooms of special collections, other collections, and individual work booths is specified in the detailed instructions by the Director of BUW.
3. Collections in the Open Stacks and the Main Reading Room (except collections requested from the closed stacks) may be used by readers independently in publicly accessible areas for work.
4. Library materials stored in the closed stacks or reference collections should be ordered only to the reading rooms or individual work booths. The order processing mode is specified by the instructions of using the reading rooms and booths.
5. Items delivered to the reading rooms but not accessed within three days, excluding Sundays, holidays and BUW closures, are returned to the closed stacks.
6. In the Main Reading Room, in addition to its own collection, materials imported from other libraries through interlibrary loan are also provided.
7. All users may use computers located in the open stacks area and their own computers, in accordance with separate rules for using computers at BUW.
8. Specially marked computers and individual work booths for people with disabilities are excluded from free access. Authorisation for the use of the above mentioned equipment is issued by the University of Warsaw Office for Persons with Disabilities.

Borrowing outside the Library
§ 5
General rules

1. BUW loans its collections to individual users and libraries located in Warsaw who have a valid library card, and to other institutions located in Warsaw and domestic libraries and institutions from outside Warsaw with the approval of the head of the Circulation Department.
2. BUW does not loan:
a) items from reference collections of reading rooms and staff rooms;
b) items from special collections*;
c) encyclopedias, dictionaries, bibliographic publications or any other publications of reference character;
d) periodical publications;
e) newspapers;
f) books published between 1801-1950*;
g) items in poor condition or unbound offprints and reprints of small size,
h) items that are rare, difficult to purchase or containing numerous tables, maps, illustrations and prints or files with loose sheets of paper;
i) prints included in cimelia*;
j) microforms;
k) items from the Open Stacks marked with a red label or a red dot.
3. The restrictions referred to in (2) (a) (c) (d) and (k) may, for a limited period (up to three days), be suspended for persons with disabilities, upon presentation of an authorisation from the UW Office for Persons with Disabilities.
4. Users who provided their email address upon registration with BUW receive the following system notifications:
a) about the coming deadline for the return of borrowed library materials;
b) about a failure to return the borrowed item in time (reminders).
5. The user is responsible for failing to return the borrowed library materials in time, regardless of the causes which rendered it impossible to receive the reminders sent by BUW.
6. Ordered books and unrealized order slips are kept for three days, excluding Sundays, holidays and BUW closures. The user may obtain information about the lack of availability of a book. Items unavailable at the time of ordering may be reserved in accordance with the Instruction for reserving books. A reserved book shall be picked up within five days, excluding Sundays, holidays and BUW closures, from the day of receiving a notification about the possible pick-up.
7. BUW has the right to set earlier deadlines for the return of materials which are particularly sought after. The return periods specified in § 6 and § 7 (1) are not applicable then.
8. The user may renew a borrowed item if the following conditions are met:
a) an item has not been reserved by another user in the meantime;
b) the return date of this item or any other item on the user’s account has not passed;
c) the user’s account is still valid;
d) there are no outstanding fees on the user’s account.
9. The user can renew a borrowed item online or in person at the Circulation Desk. Regardless of the reader’s entitlements, a book may be renewed no more than three times in a row, each time for 30 days, with the exception of books borrowed for shorter periods, whose renewal period is consistent with their loan date.
10. Failure to meet the due date entails:
a) the fine for failing to return an item in time specified in the “Price List for services at the University of Warsaw Library (BUW)”;
b) the suspension of lending rights until the settlement of obligations towards BUW;
c) the suspension of the rights to use the following services of the Main Reading Room: access to the library materials from the closed stacks and to keys to the individual work booths, until the settlement of obligations towards BUW;
d) the suspension of the rights to use the special collections reading rooms;
d) in the case when BUW pre-recovery activities (sending a reminder to an e-mail address) are not effective, undertaking steps to recover overdue payments, including judicial enforcement of claims and filing for an entry in the National Debt Register.

Loans to individual readers
§ 6

BUW loans:
a) up to 20 vol. for up to 90 days — to UW senior academic teachers;
b) up to 10 vol. for up to 60 days — to other UW employees, doctoral students, independent researchers from outside UW who are holders of an ID card issued in Poland;
c) up to 8 vol. for up to 30 days – to UW students of all undergraduate, graduate and postgraduate programmes;
d) up to 3 vol. for up to 30 days – to other individual readers with borrowing rights.

Interlibrary Loan
§ 7

Loans from the Library’s own collections to libraries and other institutions
1. BUW loans:
a) up to 20 vol. for up to 30 days – to libraries of UW academic units;
b) up to 10 vol. for up to 30 days – to other domestic libraries and institutions;
2. Interlibrary loan does not cover:
a) the works mentioned in § 5 (2);
b) works essential for the UW didactic process;
c) large-format works.
3. Instead of loaning the original, BUW may create a secondary document (a copy) of the sought after work at the expense of the ordering person, subject to the provisions of copyright law.
4. Information about the unrealised orders is instantly returned to the ordering library stating the reason for non-performance of the order.
5. The cost of sending ordered items by post is covered by BUW, and the cost of returning by the ordering party.
6. The ordering library undertakes to secure the borrowed materials, return them within a specified period and incur costs related to their damage or loss.

§ 8
Incoming materials from other libraries
1. BUW brings and provides access to materials from Polish and international libraries in its reading rooms for UW staff and students with a valid library card.
2. If an item is not available in any library in Warsaw, it may be ordered from another Polish library. If an item is not available in any Polish library and is not available in the form of an electronic full-text material, it may be ordered from a foreign library.
3. The costs of bringing the works that are defined in the “Price list for services at the University of Warsaw Library (BUW)”, shall be covered by the user.

Chapter IV
Users’ duties and responsibilities
§ 9

1. Users are required to comply with these Regulations, the internal rules of individual BUW departments, as well as instructions and order regulations in force at BUW.
2. The Circulation Desk shall be instantly notified of any change in the personal data and, in particular, home address, e-mail address, and the loss of a library card. The consequences of neglecting this duty shall be borne by the cardholder. A duplicate library card may be obtained after reporting the loss or damage of a library card.
3. Confirmation of the lack of obligations to BUW is issued at the request of the person to whom this confirmation applies at the Circulation Desk on a printed certificate or electronically:
a) for UW students of all undergraduate, graduate, doctoral and postgraduate programmes before leaving the University;
b) for UW employees prior to the termination of the employment contract with the University;
c) for users from institutions with which BUW has signed relevant agreements.
4. Personal data of BUW users are deleted from the library system after obtaining a settlement from BUW. Each user, after settlement of obligations towards BUW, has the right to request the removal of their personal data from the library system.
5. The user bears full liability for any damage to library items undisclosed at the time of collection from libraries and discovered upon their return.
6. In the event of damage or loss of an accessed work, the reader is required to provide an identical copy and bear the costs of binding, if the work was bound, as well as to incur the handling charges related to the substantive and technical editing of a new copy. If this is not possible, BUW shall determine the fee for lost or damaged work in accordance with the guidelines for pricing of library materials at the University of Warsaw Library. Upon settlement of obligations the user does not acquire ownership of the damaged or lost work and if later discovered they are still required to return the work to BUW.
7. Taking items owned by BUW outside its territory without fulfilling the mandatory procedures, destruction of said items, or failure to abide by generally accepted standards of social behaviour shall entail a breach of these Regulations.
8. A breach of these Regulations shall entail:
a) a request to immediately leave BUW;
b) temporary or perpetual deprivation of rights resulting from holding a library card;
c) an application to the competent authorities for punishment in the case of users mentioned in § 2 (2) (a) (b) (d).

These sanctions are not mutually exclusive, and these Regultions do not replace and do not preclude the application of generally applicable laws.

Chapter V
Final provisions
§ 10

Resolution of matters not provided for in the provisions of these Regulations is the responsibility of the Director of the University of Warsaw Library. The BUW Director’s decision may be appealed before the UW Rector.

Appendix to the Regulations for accessing BUW collections

Rules for borrowing electronic book (e-book) readers at the University of Warsaw Library (BUW)

1. E-book readers along with the publications and materials selected from the Amazon offer placed on them are loaned at the Circulation Desk in BUW only to holders of a valid library card authorising them to borrow collections of the University of Warsaw Library.
2. A user who intends to use an e-book reader is required to read these rules and accept its terms.
3. An e-book reader is loaned for up to 30 days. The user has the right to renew the item three times, each time for further 30 days counted from the day of the renewal, provided that:
a) the reader has not been ordered by another user;
b) their library account is free from any obligations towards BUW or faculty libraries.
4. The user may have only one e-book reader on their account. Borrowing a reader does not decrease the user’s borrowing limits for the collections of BUW.
5. Each reader is equipped with a USB cable, a protective cover and an instruction manual. At the time of borrowing a reader, the user is obliged to check its technical condition and completeness of the equipment. By borrowing a reader the user confirms that they have received a well-functioning reader with complete equipment. The user bears full responsibility for any damage to the reader undisclosed at the time of borrowing and discovered upon its return.
6. Before borrowing a reader the user should check its availability in the UW libraries catalogue online (instructions for checking and ordering readers in the Practical information tab on the BUW website – link).
7. Readers may be reserved. The device awaits pick-up for 5 days from the date of sending the user a relevant notification by email. To reserve a reader the user shall meet the following conditions:
a) have no obligations on their library account;
b) hold a valid library card.
8. The University of Warsaw Library provides its users with access to selected titles from Amazon’s offer, which can be used under the license.
9. The reader has the right to use an e-book reader as well as publications and materials downloaded to it by themselves or by BUW, only for their own use, in accordance with applicable licenses and legal regulations.
10. In the case of stating the use of e-books contrary to the law or the provisions of these Rules, the Library may seek appropriate claims against the user.
11. The user is obliged to take proper care of the e-book reader and to use it in a manner consistent with its purpose and the instruction manual.
12. The user is obliged to delete all downloaded publications and materials which have been saved in the memory of the device during its use before returning it to the library. The reader should be returned in a non-deteriorated condition, with at least half-charged battery, and complete additional equipment referred to in (5). In the case of non-fulfillment of any of the conditions, the employee of the Circulation Desk may refuse to accept the return of the reader.
13. The user is obliged to return the reader in time. Return of a reader after the due date entails charging a fee for failing to return a reader in time (fees are defined in the Price list for services at the University of Warsaw Library, Table 5. Sanction fees) and suspension of the rights to use the services of the Circulation Desk and the Main Reading Room until the settlement of obligations towards the Library. Moreover, the Library reserves the right to enforce its claims in court and apply for an entry in the National Debt Register.
14. The user bears full responsibility for the loss of a reader and is obliged to buy it (the same model or a newer one) on their own.
15. In the case of the loss of or damage solely to the additional equipment of a reader, the user shall pay the equivalent to the Library. The fees are defined in the Price list for services at the University of Warsaw Library, Table 5. Sanction fees.
16. In the case of discovering damage to the reader when returning it to the Circulation Desk, the user covers the cost of its repair, and if it exceeds the value of the device, they shall buy a new reader.
17. Returns are accepted only at the Circulation Desk of BUW during its opening times.
18. Violation of these rules entails temporary deprivation of rights resulting from holding a library card, referred to in the Regulations for accessing BUW collections.

Documents required to register

To obtain a BUW library card you need to produce:

  1. in the case of a pass entitling the visitor to use collections on the premises (or, in special cases, of a one-day ticket):
    1. a passport or other photo ID (for instance a school ID card, a driving licence, a residence card or an ID card),
    2. or any valid photo ID with PESEL number;
  2. in the case of a pass entitling to use the collections on the premises and to borrow items outside the Library – the data placed in USOSWeb are checked. In addition, the following documents will be requested:
    1. UW students of all degrees – a valid student ID/PhD Student ID;
    2. students of UW postgraduate diploma courses – valid photo ID and, in the absence of an entry to USOSWeb, a student enrollment sheet with current semester entries;
    3. UW employees – valid photo ID (e.g. a passport, a driving license, a residence card or an ID card), possibly an ELP card (Electronic Employee ID); and employment contract (in the absence of an entry to USOSWeb);
    4. visiting professors – a document with a photo (e.g. a passport, an ID card, a driving license, a residence card), a certificate from a UW faculty;
    5. professors from other tertiary institutes and research institutes – a valid photo ID (a passport, a driving license, a residence card or an ID card), and a document confirming the status of an independent research associate;
    6. persons doing short-term exchange studies (e.g. MOST), scientific internship or those participating in other programmes at UW- a valid photo ID (e.g. a student ID card, a passport, a driving license, a residence card or an ID card) and a certificate from the academic unit of UW confirming the student status;
    7. UW extramural PhD students, who may only use a deposit account: a certificate from the UW advisor, photo ID (e.g. a driving license, a passport, a residence card or an ID card), an application with the consent of the head of the Circulation Department or a person authorized to open an account;
    8. UW employees with the contract for mandate or for specific work, who may only use a deposit account: a certificate of employment, a photo ID (e.g. a driving licence, a passport, a residence card or an ID card), an application with the consent of the head of the Circulation Department or a person authorized to open an account;
    9. members of the UW Alumni Club – a valid Club membership card;
    10. students with a certificate of completion – a student ID or a passport or other photo ID (e.g. a driving license, a residence card or an ID card), as well as the certificate of completion issued by a UW Faculty.

The rules for accessing BUW special collections effective from 1st October 2012

  1. Special collections of BUW are accessible in the reading rooms of the following departments:
    1. The Ephemera Department,
    2. The Manuscripts Department,
    3. The Print Room,
    4. The Early Printed Books Department,
    5. The Maps Department,
    6. The Music Department.
  2. If you would like to use special collections in the reading rooms of the departments, you shall:
    1. notify the Information Desk of your visit, where upon producing your ID card and leaving your BUW library card you will receive the access card to the special collections area;
    2. produce your ID to the librarian on duty at the department you would like to visit;
    3. make an entry into the visitor’s book;
    4. fill in the reader’s declaration during your first visit;
    5. notify the librarian on duty of any books or materials you have brought with you upfront;
    6. read the Regulations for accessing special collections in a relevant Department and follow their provisions.
  3. Special collections shall only be made available and presented for the purpose of scientific research and education to, above all, researchers, students, persons employed in libraries, museums, and other educational and cultural and artistic institutions. In the case of using objects of special value, students must present a written referral from their research supervisor.
  4. Original rare objects of special value are made accessible only with the consent of the Head of the Department. If the ordered object is available in a secondary form (a microfilm, a photo print, a cd/dvd, e-collections), the original shall be made available only in exceptional and justified cases. The secondary form documents may be accessed in the reading room of the relevant Department and/or in the Current Periodicals Reading Room.
  5. Internal card catalogues of the Departments are made available to readers with the consent of the Head of the relevant Department.
  6. The number of original objects made available on a one-off basis is specified in each of the Departments by “Special regulations for accessing collections”and/or by the librarian on duty. In the case of ordering specially protected objects or for the purpose of research requiring more objects, you must first agree on the date and mode of execution of the order/query (by phone or mail with the appropriate Department).
  7. Ordered materials are returned to the closed stacks after a week unless the reader requests the reservation to be prolonged or in accordance with the special regulations for accessing the collections in the relevant Department.
  8. The reader is obliged to use the shared objects with due care and to follow any and all recommendations of the librarian on duty.
  9. Reference card catalogues of the Departments of special collections are made available and presented in the reading rooms of the Deparments. In justified cases books may also be ordered to the Main Reading Room in accordance with the regulations for accessing collections in this reading room.
  10. You mustn’t take the shared objects outside the reading rooms.
  11. Each case of copying objects and sharing copied materials requires the consent of the Head of the Department, who also decides on the manner of preparing secondary materials. The reader may order a paid copy in the Section of Copying BUW Collections. Historic objects shall not be copied. Audiovisual objects shall not be copied. Photographing objects with a private device of the reader shall be performed only in justified cases with the consent of the Head of the Department to the extent specified by them and in the presence of the librarian on duty.
  12. Any persons (institutions) requesting the possibility to publish any copied materials are bound by the provisions of the Act on Copyright and Related Rights of 04.02.1994 (Journal of Laws No. 24/1994 with further amendments) and the pricelist of services delivered at BUW.
  13. Any public institutions and film studios wishing to photograph or film the objects in the collections of the Departments are required to submit a substantiated request together with a list of items they wish to access. Additionally, film studios should be authorized by the Director of BUW.
  14. Using reproductions of objects from the BUW special collections for purposes other than research and education requires, in addition to the cost of reproducing them in the Section of Copying BUW Collections, paying an extra charge for sharing objects, in accordance with the current pricelist of services at BUW.
  15. It is allowed to borrow objects from special collections to temporary exhibitions held by libraries and museums. Borrowing institutions are bound to obey current formal and legal provisions and conservator’s recommendations as well as to secure the objects appriopriately during the transfer, storage and exhibition. Institutions willing to borrow objects from the special collections of BUW for exhibitions shall submit a request for borrowing them at least half a year in advance. The Director of BUW takes the decision to allow the borrowing upon consulting the Head of the appropriate Department and the Head of the Preservation and Conservation Department at BUW.

Rules of using individual work booths

  1. Individual work booths, hereinafter referred to as booths, can be used by professors, assistant professors and doctors employed at the University of Warsaw as well as independent research associates from outside the University of Warsaw who are registered in Warsaw. The final verification of the authorization to use the booth is made by an employee of the Main Reading Room of BUW, and if there is no authorization they immediately inform the reader of the fact.
  2.  All booths but one, known as a one-day booth, are ordered and booked from the reader’s account in the UW libraries catalogue online, available from the BUW website. You can order/book only one specific booth. Please collect the booth key:
    1. within up to three days from the date of ordering the booth available on the day of placing the order;
    2. within up to 5 days from the date of receiving an email from BUW with the information that the previous user of the ordered booth has returned the key.
  3. The reader who no longer wishes to use the booked booth is obliged to cancel the booking on their reader’s account in the UW libraries catalogue online.
  4. The one-day booth is available without prior booking to the first person who requests its use in the BUW Main Reading Room on a given day.
  5. The BUW Main Reading Room is responsible for the service of the booths, that is for giving out the booth keys and accepting their returns as well as checking the equipment of the booths.
  6. The booth key is given out upon the presentation of the BUW library card only if the reader’s account in the UW libraries catalogue online is valid and devoid of any arrears.
  7. The booths, excluding the one-day booth, are made available for up to 30 days. This period may be prolonged provided you have a valid reader’s account in the UW libraries catalogue online, no arrears on this account, and if there are no other persons waiting (a three-time prolongation is possible).
  8. Booths are equipped with computers with Internet access and software for creating one’s own documents (Word, Excel, and PowerPoint). The reader may use their own equipment in the booth. In the booths there is a manual to help you configure your own computer to access the Internet through the BUW connections. Computers configured in this way, however, remain outside the BUW network, therefore connecting them to local peripherals (printers) is impossible.
  9. Computers which belong to the equipment of the booths shall be used in the following manner:
    1. all your own files should be placed on the D drive in the folder created for your own purposes with the reservation that BUW is not responsible for data temporarily stored on drive D (they are not archived);
    2. it is possible to print your files upon paying a fee (in accordance with the BUW pricelist);
    3. before returning the key to the booth, you must delete your own files from the D drive – files left on the drive will be deleted by the librarian on duty.
  10. The key to the booth remains at the user’s disposal for the entire period of its use; however, they mustn’t make it available to anyone else. Losing the key results in incurring the costs of making its duplicate. The library has a spare key and reserves the right to enter the booth, also in the absence of its current user.
  11. All library materials can be used in the booth, however:
    1. Library materials from the BUW Closed Stacks shall be ordered to the Main Reading Room, where they are registered on the reader’s account in the UW libraries catalogue online.
    2. The reader may use no more than 10 volumes/packages of books and periodicals from the BUW Closed Stacks in the booth at the same time. The materials may remain in the booth till the end of the first 30-day period of accessing them. Then the reader may renew them three times for the next 30 days, in accordance with the applicable rules, if they still use them in the booth.
  12. Library materials from the Open Stacks and Current Periodicals Reading Room must be returned each time after finishing work on a given day.
  13. The user bears full responsibility for library materials and equipment in the booth and is obliged to maintain order.
  14. The user may bring their materials, small equipment etc. to the booth, for which, however, if left in the booth, BUW shall not be liable.
  15. Failure to return the key to the booth within the prescribed period shall result in the suspension of the rights to use the services of the BUW Circulation Desk and Main Reading Room until the return of the key. After 30 days from the due date of returning the key, the booth shall be opened by the committee. The user’s items left in the booth will be deposited in the BUW Administration Department, and books and other library materials owned by the Library – placed in the closed stacks and removed from the reader’s account in the UW libraries catalogue online. The user will be notified about this via email.
  16. User’s items deposited in the BUW Administration Department may be picked up from room 236 (2nd floor) on the day agreed by e-mail (a.baluk@uw.edu.pl) within 14 days, after which they will be forwarded to the Lost Property Office of the Office for the Capital City of Warsaw, ul. Dzielna 15.
  17. The booth user may re-book it only after returning the key.

Rules for accessing self-service lockers at cloakrooms

As a result of updating the Pricelist of services provided at the University of Warsaw Library, the rules for providing BUW readers with access to self-service lockers located in cloakrooms, introduced by circular letter No. 1/2012 of the Director of the University Library of January 20, 2012, shall read as follows:

  1. The right to use self-service lockers located in cloakrooms, hereinafter referred to as the lockers, is granted solely to BUW readers with a valid library card.
  2. The lockers shall be used exclusively for storing outer clothes, bags, briefcases, backpacks etc. while accessing the collections or using the services at BUW. The person using the locker is obliged to make sure it is properly locked and the key along with the bar code identifier is kept in a safe place.
  3. It is forbidden to store hazardous, dirty or illegal materials in the lockers. In cases raising suspicions the locker may be searched by a committee of relevant BUW service.
  4. Any noticed damage to the lockers, as well as the fact of finding forgotten things in them, should be immediately reported to the employees of the Library who are on duty at the entrance information stand.
  5. Keys to lockers can be borrowed for one day and returned in VTLS/Virtua system without the possibility of prolonging their return date or reserving them. Borrowing/returning the key is recorded on the reader’s account. Each reader has the right to borrow a key to only one locker.
  6. You may borrow and return a key at the entrance information stand from Monday to Friday from 9-21. On Saturdays and Sunday keys cannot be borrowed.*
  7. After the working hours of the entrance information stand, the key can be left with the security officers from 9:00 PM to 10:00 PM. During the sessions, when BUW is open to users also at night, the keys can be returned to the security guards until 5:00 a.m.*
  8. If the key is not returned on time, the locker shall be opened by a committee and its content shall be deposited at the BUW Administration Department in room 235 (2nd floor).
  9. Special fees are charged for failing to return the key in time or destroying the key, as well as for destroying the lock to the locker, in the amount specified in table 5 of the Pricelist for services provided at the University of Warsaw Library. Fees for failing to return the key in time shall be paid at the Circulation Desk. Fees for a lost or destroyed key are accepted by the Requests and Complaints Office in room 143a from 9-20.
  10. Items left in a locker can be retrieved in room 235 on a day agreed by phone (tel. 22 55 25 060, 22 55 25 653) or by email (r.gierak@uw.edu.pl) within 14 days, after which they will be forwarded to the Lost Property Office of the Office for the Capital City of Warsaw, ul. Dzielna 15.
  11. BUW shall not be responsible for any items left in the lockers.

*Since January 2018 keys may be borrowed from the security officers at the main entrance during the library opening times (including the weekends).

Rules of use computers in UWL

  1. Priority access to computers is for the users browsing resources and using electronic services offered by the University of Warsaw Library in research, teaching and learning purposes at the university level.
  2. To obtain access to the internet on the Library computers via a wired network (zone on level 1) and/or a wireless access to the internet on a personal laptop (WiFi network available in the Open Stacks area) a user has to:
    1. have a valid library account,
    2. authorize it, i.e. type the number of his/her library card and the password.
  3. Working time on computers with internet access is limited to 3 hours per day with the possibility to extend it for another full hour on the same day, if the internet will be used in research, teaching and learning purposes at the university level. Procedure of extension of time is possible at the Information Desk on the basis of user library card number.
  4. To work on computers adopted to disabled users’ needs is possible after presenting a certificate from the Office for Persons with Disabilities of the University of Warsaw.
  5. The library employees are not obliged to configure the personal laptops in order to gain access to the internet.
  6. Those who are using the Library computers are not allowed to:
    1. take any action resulting in devastation or damage to Library computers and their accessories, network destruction and software disruption,
    2. make any changes in the configuration of the Library computers, attempt breaking the existing IT security system and interfere with the content of the data collected,
    3. take any steps to circumvent the time limitations on access to the internet,
    4. send and share content that is unlawful or which is the subject of intellectual property (which does not belong to a user),
    5. send and share content that can violate anyone’s personal rights,
    6. distribute the content of a commercial nature (spam messages),
    7. distribute computer viruses and other programs that may damage the computers (hardware and software) of other internet users,
    8. conduct a commercial activity using the Library computer network,
    9. make the Internet connection available to the third party.
  7. Accessing the internet is on the sole risk of the user who is responsible for:
    1. the way in which he/she uses his/her account, including the content and the content of the messages sent to, and including criminal liability,
    2. the consequences arising from the use of the account by any third party (giving a password, not logging out after the end of a session).
  8. In the event of disobeying these Terms or misuse of the internet for improper purposes, the Library is entitled to:
    1. demand a user to leave the computer station immediately and take further action in accordance with the Rules of Use of the Warsaw University Library Collection,
    2. temporarily or permanently deprive access to the Internet,
    3. claim from a user compensation for damages if the Library suffered as a result of failure to follow these terms.
  9. Sanctions listed under point 8 are not mutually exclusive and „Rules of use of computers in the University of Warsaw Library” do not replace and is without prejudice to the generally applicable laws.

These Terms of use of computers in the University of Warsaw Library shall enter into force on the day of announcement, which repealed Ordinance from 25th May 2006 (Zarządzenie nr 1/2006 Dyrektora Biblioteki Uniwersyteckiej w Warszawie).

Rules for the use of the databases

  1. Permitted use of databases:
    1. Searching, browsing and reading online materials available in licensed UW resources.
    2. Downloading PDF and other available files using the publisher’s platform functions.
    3. Printing PDF files of articles for personal, private, scientific, educational and research use.
    4. Creating individual, personalized user accounts in individual databases, in order to manage search results, citations, folders, file downloads and preference settings.
    5. Downloading e-books or their fragments (where available) and posting them on a virtual shelf (where available).
    6. Using for own scientific purpose (research, studying) downloaded and read materials with respect for copyright, always indicating the exact source.
    7. Providing materials from databases only to authorized persons (i.e. to students and staff of the University of Warsaw) for the purposes of team research, studying, etc.
  2. Prohibited use of databases:
    1. Providing login details (card number/ELS number and password) to licensed databases to third parties (from outside the student community and UW employees).
    2. Sharing any materials downloaded from databases with any third parties (from outside the student community and UW employees).
    3. Providing access to articles to any third parties (from outside the student community and UW employees) by email.
    4. Publishing any materials downloaded from databases on any open, public websites and distributing them in any form.
    5. Archiving materials downloaded from databases on external servers and portals.
    6. Reproducing downloaded materials on multiple devices that are not the property of an authorized user.
    7. Modifying the downloaded materials for further sharing.
    8. Including materials in your own scholarly/research works without indicating the source and authorship.
    9. Commercializing downloaded materials in any form (sale, distribution, online sharing).
    10. Using external software to browse licensed databases.
    11. Mass and automatic (with the use of software) downloading of files and other data.
    12. Acting to the technical detriment of the service through other illegal operations and any technical interference.
  3. Please note:
    1. We would like to remind you that all UW electronic resources are made available through publisher licenses and are monitored by them.
    2. All unauthorized operations performed by users may result in disconnection and/or temporary blocking of the website for the entire UW community and legal consequences.
    3. In any doubts related to the use of resources, we encourage you to read the detailed terms of use of each database, always included in the footer of the page (as: Terms of Use, Terms and Conditions, Terms of Service, User Permissions, Terms of Use, Copyright, etc. ).

Icons: Freepik (www.freepik.com) from www.flaticon.com, Retina Display Icons (www.iconfinder.com/iconsets/TWG_Retina_Icons) from The Working Group (blog.twg.ca).